COVID-19 Solution: Bring your workforce back into the office safely, compliantly, and successfully with Locatee Portfolio Insights

In the Midst of Manhattan

I went for the fairly new Freehand Hotel, just a couple of blocks north of Gramercy. The hotel is well accessible by the subway (green and yellow lines), the interior design is trendy and the price not too steep for NYC standards.

To make sure I’d be acclimatised to this entirely new work environment, I decided to arrive on Saturday night, which gave me plenty of time to explore my surroundings. To find a suitable workspace, I’d downloaded the Croissant App beforehand. Croissant provides a platform that enables you to book both single workspaces and coworking spaces by the hour (approximately $6 per hour, depending on your choice of space). Nice detail: you get 10 hours for free as a sign-up bonus.

 

Working Flexibly from Coworking Spaces

Only a ten minutes walk from my hotel, The Rise in Flatiron District soon became my favourite workspace. While technically a Barclays FinTech hub, it is open to members of Croissant and offers a productive and motivating atmosphere to work in. Even though it is an open space office, the noise level was at a minimum and I didn’t feel distracted or annoyed for a minute. The Rise also offers a served café with a wide range of drinks and food, phone booths, and bookable conference rooms in various sizes. A valuable hint: the workspaces are limited, so it’s well worth to check in early in the morning (there are 40 spaces at The Rise).

Due to time difference from home, I was able to use the mornings for collaborative tasks and meetings with my team, and spend the afternoons working on other things with no interruptions. Our productivity was at no point affected by my physical absence, because Locatee uses online services such as Slack and Google Drive in order to communicate and share files.

On the days I met with clients, Croissant was extremely useful in that I could find workspaces close to where the meetings took place. The possibility to book a space hourly made these experiences simple and comfortable.

Before work, I took the time to go running in Central Park. My jetlag made getting up at 5.45 a.m. the easiest thing in the world for once, and it was no problem at all to start work at 8 a.m., when the workspaces opened.

 

 

 

 

 

 

 

 

Conclusion

To work in this vibrant metropolis, even if it was only for a week, motivated and inspired me in many ways. To work so flexibly from various workspaces and exchange impressions with coworkers made for a rewarding experience.

Locatee’s flexible organisational structure and our use of online tools like Slack and Google Drive made it possible to overcome physical distance while maintaining pleasant and efficient teamwork.

Adding a number of vacation days to my Work Wherever You Want experience made it feel absolutely wholesome (I spent 10 days there in total). By being able to structure my days flexibly made my free time and the time spent at work flow into each other nicely: I used the evenings and weekends to explore the culinary and cultural side to New York, while entirely focusing on work during the week days.

As a personal highlight, I got my hands on tickets to the US Open men’s singles championship. So all in all, I’d describe my week in New York as a complete success – even though Roger Federer was eliminated from the tournament so early =)

 

 

 

 

 

 

“I’ve chosen to work from NYC during my work wherever you want week for two reasons; I’ve been fascinated by this city for a long time, and I had two important meetings with clients in the vicinity.” – Flurin Müller

 

Read more WWYW blogs from our employees:

Creating the optimum work environment for a team – one that is tailored to its specific needs – can be a challenge. By establishing desk sharing models, employees are no longer assigned fixed individual workplaces; teams are instead provided with an allocation of spaces ideally suited to their needs. The ‘sharing ratio’ is used to determine these allocations, a figure that represents the suggested number of employees per workplace.

For example, if the sharing ratio is 1.2, there should be 1.2 employees per workstation. This would mean that 12 employees would be assigned to 10 workplaces. Employees are rarely all in the office at the same time due to holidays, (external) meetings and absences resulting from illness or family leave, among other reasons.

 

Varying need for space depending on team

Different teams require different amounts of office space. Sales staff frequently work remote and accordingly require fewer workplaces, while administrative employees are generally quite connected to their workplaces. It is essential to have a fact-based discussion with individual teams to determine the right amount of workplaces needed; however, a lack of information often prevents this from happening.

 

Fact-based decision-making with Team Analytics

The Team Analytics module by Locatee Analytics tackles this very issue. An analysis of how the workspace is used can be made for each team with a single click*. A time axis provides information on the capacity of the assigned workplaces. Peak times can be examined in detail in order to understand which workplaces are used and which are not, making it possible to determine whether the available workplaces suffice for a given team, and if the allocation should be increased or reduced.

Team Analytics also simulates how the usage of the workplaces would change if the allocation increases or decreases in number. This makes it easy to see if any adjustments would lead to a shortage.

 


* All evaluations are carried out under strict compliance with European data protection laws. Locatee Analytics anonymises all usage data and does not evaluate specific individuals. You can find further information on data

 

Find more insightful reads on our Locatee Blog

Space utilisation data is a valuable component of the modern office because real-time spatial insight can provide real estate professionals with evidence-based data to support decision-making on the current and future needs of the building or real estate portfolios.

Real estate professionals can benefit from the solution in several ways:

1 – Right Sizing Office Space as a Tool to Maximize Real Estate Utilisation

The cost of rent and management of office space is significant for many enterprises. Reducing the square footage is a good cost saving strategy, backed by the use of ongoing real-time data to select the right amount of office space based on actual utilisation.

Such data can also be used to identify less used or highly used spaces to determine where to make modifications. Additionally, data can identify peak or low hours of the day to enable smart scheduling of shift workers.

Duration of stay data and moving patterns of people at and between different areas can also support real estate professionals in assessing the nature of their building usage, how individual teams are collaborating with other departments, and whether the existing office layout is fully optimized.

2 – Strategic Space Management for Real Estate Portfolios

For REITs and owners of real estate portfolios, space utilisation can be compared and benchmarked portfolio-wide. Data-driven insights into potential consolidation of the footprint or optimization of particular sites can also be derived from the solution.

3 – Operational Space and Facilities Management

Facilities managers can understand how departments and employees utilize space and get suggestions on appropriate desk sharing ratios tailored to the actual demand. They can obtain analysis of space utilisation over time, identifying seasonal trends and bottlenecks in capacity. They can also receive feedback from employees via Mobile App on facility issues.

Actual utilisation data can also be used to inform cleaning staff where to clean facilities based on actual occupancy, rather than cleaning based on a pre-determined schedule. Or HVAC equipment in the building can be optimized, based on actual occupancy.

4 – Improved Experience for Office Occupants

The solution can also contribute to an improved experience for office occupants, whether they are employees in agile working environments or with assigned workstations.

5 – How Can I Find an Available Space More Easily?

Finding available desks and meeting rooms in agile working environments can be frustrating for employees. The Kiosk and Mobile Apps identify areas with free workspaces.

6 – Finding Colleagues, Enabling Internal Co-Working and Collaboration

In large offices, particularly those which operate flexible working environments, finding colleagues can be a challenge. An indoor positioning system, which communicates the location of each person, can reduce friction in finding people as they become searchable through the Mobile App. This feature can increase interaction and collaboration between employees in a more productive manner.

Excited to learn more about how these and other use cases can help you unleash your optimisation potential? Get in touch with us!

 

Read more:

Choose the Service

get started today

Fill in all informations

in progress

Thank you

Request has been successfuly sent. We'll get back to you shortly.